Ofis Square – Panel Overview

Generate and send estimates, raise automated monthly invoices, track payments, and maintain full financial records across all locations.

Manage the full client lifecycle — from lead capture and approval queues through to contract creation and digital signing.

Configure and monitor all physical spaces including buildings, cabins, meeting rooms, and common areas.

Oversee all day pass allocations, meeting room reservations, and real-time space utilization at a global level.

Administer physical access policies via Matrix COSEC and manage automated WiFi provisioning via Bhaifi for all members.

Manage staff users, review activity logs, handle support tickets, and configure notification templates across all sites.

View, triage, and resolve support tickets and service requests raised by members at the local site.

Publish and promote community events, announcements, and offers to keep members connected and engaged.

Monitor reception check-ins, manage on-demand user accounts, and track new walk-in leads.

Check local day pass usage, meeting room bookings, and cabin occupancy in real time.

Issue, manage, and revoke physical RFID access cards for members and temporary guests.

Process arrivals and departures quickly, recording all visitor details for security and compliance.

Automatically alert members via SMS or email the moment their guest arrives on-site.

Capture leads from walk-in enquiries and process immediate day pass purchases directly at the front desk.

Maintain a real-time digital log of all foot traffic entering and leaving the premises.

Web access via registered email/phone and secure OTP authentication.

View real-time updates on bookings, upcoming events, and resource availability.

Book meeting rooms, desks, and cabins with integrated credit-based payment.

Raise and track helpdesk tickets for maintenance, IT, or facility requests.

Quick and secure access via registered email and OTP (One-Time Password) for both web and mobile.

Check membership status, view billing history, and pay invoices directly from the app.

Browse availability and book meeting rooms or desks on the go in seconds.

Receive instant push alerts for visitor arrivals, upcoming bookings, invoice generation, and announcements.

Raise facility or IT support requests instantly, with the option to attach photos for context.

Raise facility or IT support tickets on the go, with photo attachments and priority tagging.

Stay up to date with events, announcements, and member-exclusive offers from the app.

Responsible for initial client onboarding and commercial entry.

• Add new clients to the software.
• Create and edit commercials (contract terms, rent, etc.).
• Monitor the status of pending commercials.

Higher-level sales management and approval authority.

• All Junior capabilities plus commercial approval/rejection.
• Monitor contract statuses across the pipeline.

Focused on contract finalization and compliance.

• View commercial terms.
• Upload drafted and signed legal contracts.

Day-to-day financial operations.

• View pro forma and finalized invoices.
• Create draft invoices for client review.

Financial oversight and approval.

• Approve pro forma invoices.
• Finalize and send invoices to clients.
• Manage security deposits.
• Record payments and approve draft transactions created by clients.

On-the-ground management of specific floors or buildings.

• Access data for assigned building levels.
• Manage site-specific events and engagement.
• Monitor and follow up on building-specific leads.

Operational leadership for the site.

• All Community User capabilities.
• Access to financial health data including client outstanding amounts.

Full system access.

• Complete control over all platform modules, settings, and users across all sites.