Ofis Square – Panel Overview
Ofis Square is built around a suite of purpose-built panels and applications, each designed for a specific role within the coworking ecosystem. From high-level administration to on-the-ground operations, every interface is tailored to the people who use it.
Each panel connects to the Ofis Square backend in real time — changes made in one panel are immediately reflected across the entire ecosystem.
Admin Panel
Master controls, configuration, roles, and system management.
Community Panel
Community operations, announcements, and shared spaces.
Member Panel
Member authentication and personalized access dashboard.
Frontdesk Web
Visitor management and frontdesk operations (web version).
Super Admin Panel
The Super Admin Panel is the central control centre for the entire Ofis Square platform. It gives administrators a complete, real-time view of all locations, members, financials, and system operations from a single dashboard.
What's Managed
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Billing & Finance- Description
Generate and send estimates, raise automated monthly invoices, track payments, and maintain full financial records across all locations.
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Sales & Onboarding- Description
Manage the full client lifecycle — from lead capture and approval queues through to contract creation and digital signing.
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Inventory- Description
Configure and monitor all physical spaces including buildings, cabins, meeting rooms, and common areas.
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Bookings- Description
Oversee all day pass allocations, meeting room reservations, and real-time space utilization at a global level.
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Access & Network- Description
Administer physical access policies via Matrix COSEC and manage automated WiFi provisioning via Bhaifi for all members.
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Operations- Description
Manage staff users, review activity logs, handle support tickets, and configure notification templates across all sites.
Access & Links
Links to the Admin Panel will be added here.
Community Panel
Designed for community managers, the Community Panel provides the tools needed to run a thriving, well-managed coworking floor every day.
What's Managed
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Member Support- Description
View, triage, and resolve support tickets and service requests raised by members at the local site.
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Events & Engagement- Description
Publish and promote community events, announcements, and offers to keep members connected and engaged.
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Front Desk Oversight- Description
Monitor reception check-ins, manage on-demand user accounts, and track new walk-in leads.
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Space Utilization- Description
Check local day pass usage, meeting room bookings, and cabin occupancy in real time.
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Access Cards- Description
Issue, manage, and revoke physical RFID access cards for members and temporary guests.
Access & Links
Links to the Community Panel will be added here.
Frontdesk App
A dedicated interface for front desk and reception staff to manage every visitor that walks through the door, ensuring a seamless and professional welcome experience.
What's Managed
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Visitor Check-In / Check-Out- Description
Process arrivals and departures quickly, recording all visitor details for security and compliance.
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Host Notifications- Description
Automatically alert members via SMS or email the moment their guest arrives on-site.
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Walk-In Handling- Description
Capture leads from walk-in enquiries and process immediate day pass purchases directly at the front desk.
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Security Log- Description
Maintain a real-time digital log of all foot traffic entering and leaving the premises.
Access & Links
Member Web Panel
A comprehensive self-service web portal that gives every active member and their team full control over their workspace — from bookings and billing to visitor management and support — all accessible from a browser without needing to contact the front desk.
Overview
The Member Web Panel allows members to view their dashboard, manage their profile and credits, book meeting rooms and day passes, manage company team members, invite visitors, and raise support tickets.
For a full breakdown of all capabilities, see the dedicated documentation page.
Access & Links
Member App
The mobile companion app brings the full power of the member portal to members' phones, keeping them connected to their workspace wherever they are.
What's Managed
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Account & Billing- Description
Check membership status, view billing history, and pay invoices directly from the app.
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Space Bookings- Description
Browse availability and book meeting rooms or desks on the go in seconds.
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Push Notifications- Description
Receive instant push alerts for visitor arrivals, upcoming bookings, invoice generation, and announcements.
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Support Requests- Description
Raise facility or IT support requests instantly, with the option to attach photos for context.
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Ticketing- Description
Raise facility or IT support tickets on the go, with photo attachments and priority tagging.
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Community- Description
Stay up to date with events, announcements, and member-exclusive offers from the app.